Kathryn Rollins is committed to providing quality services to you and this policy outlines our ongoing obligations to you in respect of how we manage your Personal Information.
We have adopted the Australian Privacy Principles (APPs) contained in the Privacy Act 1988 (Cth) (the Privacy Act). The APPs govern the way in which we collect, use, disclose, store, secure and dispose of your Personal Information.
A copy of the Australian Privacy Principles may be obtained from the website of The Office of the Australian Information Commissioner at www.oaic.gov.au
What is Personal Information and why do we collect it?
Personal Information is information or an opinion that identifies an individual. Examples of Personal Information we collect include: names, addresses, email addresses, phone and facsimile numbers.
This Personal Information is obtained in many ways including our booking form, correspondence, by telephone, by email, via our website www.theschoolofmsp.com, from your website, from media and publications, from other publicly available sources, from cookies, and from third parties. We don’t guarantee website links or policy of authorised third parties.
We collect your Personal Information for the primary purpose of providing our services to you, providing information to our clients and marketing. We may also use your Personal Information for secondary purposes closely related to the primary purpose, in circumstances where you would reasonably expect such use or disclosure. You may unsubscribe from our mailing/marketing lists at any time by contacting us in writing.
When we collect Personal Information we will, where appropriate and where possible, explain to you why we are collecting the information and how we plan to use it.
Sensitive Information
Sensitive information is defined in the Privacy Act to include information or opinion about such things as an individual’s racial or ethnic origin, political opinions, membership of a political association, religious or philosophical beliefs, membership of a trade union or other professional body, criminal record or health information.
Sensitive information will be used by us only:
- For the primary purpose for which it was obtained
- For a secondary purpose that is directly related to the primary purpose
- With your consent; or where required or authorised by law.
Third Parties
Where reasonable and practicable to do so, we will collect your Personal Information only from you. However, in some circumstances we may be provided with information by third parties. In such a case we will take reasonable steps to ensure that you are made aware of the information provided to us by the third party.
Disclosure of Personal Information
Your Personal Information may be disclosed in a number of circumstances including the following:
- Third parties where you consent to the use or disclosure; and
- Where required or authorised by law.
Security of Personal Information
Your Personal Information is stored in a manner that reasonably protects it from misuse and loss and from unauthorised access, modification or disclosure.
When your Personal Information is no longer needed for the purpose for which it was obtained, we will take reasonable steps to destroy or permanently de-identify your Personal Information. However, most of the Personal Information is or will be stored in client files which will be kept by us for a minimum of 7 years.
Access to your Personal Information
You may access the Personal Information we hold about you and to update and/or correct it, subject to certain exceptions. If you wish to access your Personal Information, please contact us in writing.
Kathryn Rollins will not charge any fee for your access request, but may charge an administrative fee for providing a copy of your Personal Information.
In order to protect your Personal Information we may require identification from you before releasing the requested information.
Maintaining the Quality of your Personal Information
It is important to us that your Personal Information is up to date. We will take reasonable steps to make sure that your Personal Information is accurate, complete and up-to-date. If you find that the information we have is not up to date or is inaccurate, please advise us as soon as practicable so we can update our records and ensure we can continue to provide quality services to you.
Lunar Life Planner
If you create an account to use the Lunar Life Planner, we store your name, email address, the plans you add, and your time zone so the planner shows the correct dates.
Menstrual cycle information
If you choose to use cycle tracking, the dates you log and your cycle settings are stored in your account. This is health information. It is used only to show your cycle in your planner, is visible only to you, and is never shared with Google or anyone else.
Google Calendar
If you choose to connect your Google Calendar, we access your primary Google Calendar to show your events in the planner and to add, change or remove plans you make in the planner. We also receive your Google account email address so you can see which account is connected.
We use this information only to provide the planner’s calendar sync. We do not use it for advertising, we do not sell it, and we do not share it with anyone else. Your Google access is stored encrypted on our website.
The Lunar Life Planner’s use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy (https://developers.google.com/terms/api-services-user-data-policy), including the Limited Use requirements.
You can disconnect Google at any time in the planner, or from your Google Account at https://myaccount.google.com/permissions. When you disconnect, your Google events are removed from the planner. If you delete your account, all your planner, cycle and Google Calendar information is deleted.
How we protect your data
All information is sent between your browser and our website over encrypted HTTPS connections. Google access tokens are stored encrypted (AES-256) in our database. Planner, cycle and Google Calendar information can only be accessed by the signed-in account it belongs to. Our staff do not view your Google Calendar data unless you ask us to for support, it is needed for security purposes, or it is required by law. We do not use Google user data to develop, improve or train AI or machine learning models. When you disconnect Google, we revoke our access and delete your Google Calendar events from our systems. When you delete your account, all of your planner, cycle and Google information is deleted.
Policy Updates
This Policy may change from time to time and is available on our website.
Privacy Policy Complaints and Enquiries
If you have any queries or complaints about our Privacy Policy please contact us at:
admin@theschoolofmsp.com